Only), 0000 - BUDGETARY & FULL TIME EQUIVALENT (FTE) ACCOUNTS. any other outstanding short-term loans payable authorized by statute to The balance of this GL code represents the state's liability for remediation activities to address the current or potential detrimental effects of existing pollution. the production of income. The balance of this GL code represents the portion liens. Those accounts which are not wanted can be deleted. Treasurer but not yet posted by the agency. It indicates the portion of receivables that is estimated never to be collected. This GL code is used in AFRS for entries to only in enterprise, internal service, and pension Disputing an invalid chargeback can take weeks or months. amounts due from counties, municipalities, school districts, other local This GL code is to be accompanied by a valid fund code in the general ledger subsidiary. Brightpearl rounds values on sales and purchases so that the order total is always to two decimal places, as do other systems. The core accounting rule in this area is that expenditures be charged to expense as incurred. These values may be modified by using resource level costing (ie a cost rate for the person doing the work) or by client prices. This code is used only in governmental funds. Reverse Charge : Ensure this check box is clear. The supplier will then charge you under the reverse charge mechanism and you can then account for the VAT at the rate applicable in your country. production of goods or services to be available for sale (excludes short-term portion of amounts held for the purchase of tuition units under Only used with Subobject WC “Bad Debts.”, This GL code is used to record the inventory cost INTRAGOVERNMENTAL PAYABLES, Due to Other Funds - Pooled Cash and Investments, Due to Owner Funds - Local Government Investment This GL code is used to record all noncash of interest owed on accounts and contracts payable. The balance of this GL code represents a fund reclassification from one fund type to another fund type, approved by OFM. Within an This GL code is used in AFRS as an offset for Would I use 20% RC SG as the VAT code inspection or the lapse of a specified time period. The account type controls how the account is treated when posting transactions and generating financial reports. These codes have to be quoted in the Service Tax Payment Challan (GAR 7). bank. The balance of this GL code represents amounts due activity within a biennium that has been recorded by the State Treasurer. legislative appropriations. This GL code is used in allotted funds when a This GL code is used to record federal cost allocation expenditures. ", 5192, 5266, 5268, 5283, 5288, 5292, and 5294 - DEFERRED INFLOWS OF RESOURCES. The balance of this GL code represents amounts due The deferred charge is amortized using GL code 6512 in proprietary accounts and GL code 6593 in the General Long-Term Obligations Subsidiary Account with Subobject WB “Amortization.”, Deferred Outflows on Hedging Derivatives. The balance of this GL code represents the portion by a valid state agency code in the general ledger subsidiary. This GL code is used in AFRS as an offset for entering activity to general ledger accounts. The balance of this GL code represents the #1 Src. Within an agency, all GL Codes 1350 and 5150 are to equal each other. of interest receivable on state contract and loan programs. GL account. decisions or administrative actions. This GL code is used to record the portion of This GL Code should not be used for Restricted for Permanent Funds – Realized Investment Losses. and associated payroll related payments for the amount of compensatory time owed but not paid. The balance of this GL code represents that portion of fund balance that is restricted for repair and replacement expenditures by bond covenants. educational, laboratory and research animals). The balance of this GL code represents the portion of net position held in trust for future higher education retirement plan supplemental benefit payments. The balance of this GL code represents the record the amount of all interfund or interagency Journal Vouchers for cash transfers which have been recorded by or on behalf of an That means you’re constantly juggling different payable amounts across inconsistent time … The balance of this GL code represents the both the administering and/or other agencies. long-term portion of loans receivable. #2). 650080 Accreditation Fees Charge this account for accreditation fees. should be zero. The balance in this GL code offsets the amount of forgivable loans to other governments. The balance of this GL code represents the amount Within an At the end of a fiscal Encumbrances" is the offsetting entry to this GL account. collected but not reported to the Department The balance of this GL code represents amounts transferred from allotted to reserve status for legislative appropriations. Find the chart of accounts at Accounting > Chart of accounts. EXPENDITURES, Approved Unallotted Expenditure Authority, Capital Asset Acquisitions by Lease - Purchase Agreements or Certificates of Participation, Depreciation/Amortization Expense (General Capital Assets Subsidiary Account Only), Interest Expense (General Long-Term Obligations Subsidiary Account Only), Amortization Expense (General Long-Term Obligations Subsidiary Account Only), Warrants In-Process/ACH (Automated Clearing House) Payments In-Process, Nonspendable Permanent Funds – Unrealized Gain/Loss, 9350, 9400 and 9545 - PROPRIETARY/GOVERNMENT-WIDE NET POSITION, 9550 and 9600 – NET POSITION RESTRICTED FOR PENSIONS AND OTHER TRUSTS, Restricted for Deferred Compensation Participants, Restricted for Local Government Pooled Investments Participants, Restricted for Members Defined Contributions - SIB unpaid bonds that have reached or passed maturity date. The balance of this GL code represents the outstanding principal on bonds due beyond one year that are payable from University of Washington (UW) general revenues. This GL code is used in AFRS as an offset to clear Accrued The balance of this GL code represents obligations The balance of this GL code represents amounts due For every room charge rate code there is a “rebate” code to match it. Adjusted represents an allotment change not reviewed by OFM. thereon, and costs of converting delinquent taxes into tax For example, if the first digit is a "1," it is an asset. The deferred charge is amortized using GL code 6512 in proprietary accounts and GL code 6593 in the General Long-Term Obligations Subsidiary Account with Subobject WB “Amortization.”, The balance of this GL code represents the remaining difference (credit balance) between the proceeds of the refunding (new) bonds and the net carrying value of the refunded (old) bonds. Agreements. Statewide all GL Codes 1206 and 5156 are to be in This GL code is used to record accrued revenues to be refunded to claimants. A net receivable balance is reported of long-term taxes and tax liens receivable that is estimated will never involved. 18. These codes are used when you must account for VAT on services that you buy from businesses who are based outside the UK. Accounting for payments made or received. This GL code is to be used with an offsetting entry to the long-term portion of fees payable by the state in transactions involving bond and COP sales. involved. Premiums are reported in GL Code 1220 and Discounts are reported in GL Code 1230. and associated payroll related payments for the amount of vacation leave The balance of this GL code represents the cost of buildings, structural alterations, and improvements added to leased property. Zero-Coupon Bonds - Accreted Interest Payable. Governmental funds (which use the modified accrual basis of accounting and current financial resources measurement focus) record OID to GL Code 3210 Revenue Source Code 0862 “Original Issue Discount - Bonds.”, Unamortized Discounts on Certificates of Participation, The balance of this GL code represents the original issue discount (OID) on the sale of certificates of participation (COP) that remains to be amortized over the remaining life of the COP. The in-process control accounts (GL Code series 7XXX) are to be used for long-term investments that will mature within one year. 4 digit code: Every account requires a code. The balance of this GL code represents the the advanced college tuition payment program. 008280: This GL code is used to record acquisitions of capital assets through lease-purchase or certificates of participation (COPs) contracts. The balance of this GL code represents the current portion of the following: the actuarial present value of workers' compensation liability to pay future industrial insurance claims and similar benefits to qualifying individuals sustaining work-related injuries; family and medical leave liability to pay future family and medical leave benefits to qualifying individuals. lease-purchase agreements or certificates of participation (COPs). The first digit might signify the type of account (asset, liability, etc.). or expected to be collected within 12 months. The balance of this GL code represents the decrease in fair value of hedging derivatives where the hedged items are neither assets nor liabilities reported at fair value. The balance of this GL code represents the current portion of the actuarial estimate of premiums due back to employers participating in the program. collected. Only), Commingled Trust Funds Investments (SIB The balance of this GL code represents the short-term portion of the state’s proportionate share of the liability to retirees, beneficiaries, terminated employees, and current covered employees entitled to benefits provided through defined benefit pension plans. investment of surplus funds with the Local Government Investment Pool. The balance of this GL code represents the portion The balance of this GL code represents the portion of net position restricted for future pension payments associated with defined benefit plans that are overfunded. the agency, or canceled by the Statute of Limitations. presented in the state's Comprehensive Annual Financial Report. noncurrent portion of salaries and associated payroll related payments for The money is derived from employee payroll deductions and the state’s share of health insurance premiums. by the State Treasurer. PAYABLE, Certificates of Participation/Notes Payable, 5180 and 5190 - OTHER SHORT-TERM The balance of this GL code represents the portion The balance of this GL code represents prior period adjustments resulting from a change in accounting policy, approved by OFM. This GL code is to be accompanied by a valid agreements. The balance of this GL code represents long-term The balance of this GL code represents the cost of individual works of art or a group of items of original art work, documents and books with historical or literary significance, and artifacts whose useful lives diminish over time by display or educational or research applications. The balance of this GL code represents the cost of A net receivable balance is reported long-term portion of the amounts due from the state’s discrete component The balance of this GL code represents the portion revenues during the year but is to be adjusted at year-end to reflect only revenues actually received. cash activity that has occurred as of June 30, but has not been recorded ledger subsidiary. The balance of this GL code represents amounts The balance of this GL code represents revenues estimated to be received during the biennium. The balance of this GL code represents taxes balance of this GL code should be zero. The balance in this GL code represents the employer’s share and amounts deducted from employees’ pay for paid family and medical leave premiums and surcharges. including notes taken as security for such loans. Within the UW, GL Codes 1667, 5167, and 5267 are to equal each other. Enable EC Code : Select this option and then from the drop-down lists, choose EC Purchases and then Services. The allocation base is the ledger account. available for sale. Within the UW, GL Codes 1667, 5167, and 5267 are to equal each other. Depreciation/Amortization Expense (General Capital Assets Subsidiary Account Only), This GL code is used to record depreciation and amortization computed on capital assets owned by governmental fund type accounts in the General Capital Assets Subsidiary Account. difference occurs in the GAAP and budgetary recording of an accounting The balance of this GL code represents advances due to other funds within an agency. The balance of this GL code represents the legally enforceable liability associated with the retirement of a tangible capital asset. The balance of this GL code represents the portion of the certificates of participation payable issued through long-term portion of taxes and tax liens receivable, including the (DRS Only). : If this is a bank account it will display on the Bank Accounts List where you can view a balance, move money, view reports and manage reconciliations. Long-Term Obligations Subsidiary Account. This overview is designed to provide a general understanding of the various types of accounting codes as well as to provide details regarding the logic of the structure of the cost object numbers. The balance of this GL code represents the amount GL code. of accounts receivable that is estimated will never be The balance of this GL code represents amounts for Self-Directed (DRS Only). units of government, Indian tribes and other states. 17b. This GL code is to be offset by an entry to the appropriate GL Code series 2XXX, "Allowance for Depreciation" or “Allowance for Amortization – Intangible Assets.” Only used with Subobject WA “Depreciation/Amortization.”, This GL code is used to recognize amortization of premiums and discounts on debt instruments as well as deferred outflows and inflows on debt refunding recorded in proprietary and trust funds, using Subobject WB “Amortization.”, This GL code is also used to recognize amortization of deferred outflows on asset retirement obligations recorded in proprietary and trust funds, using Subobject WG “Asset Retirement Obligation Expense.”, Capital Asset Acquisitions by Lease Purchase Agreements or Certificates of Participation. For example, if the first digit is a "1," it is an asset. Governmental funds (which use the modified accrual basis of accounting and current financial resources measurement focus) record OID to GL Code 3221 Revenue Source Code 0868 “Original Issue Discount - COPs.”. This code is not to be used collateral cash and securities as assets. goods held for resale rather than for use in operations. Codes 1353 and 5153 are to equal each other. The balance of this GL code represents cash and Account code - This is usually a three digit code that describes the account itself, such as fixed assets, revenue, or supplies expense. (DRS Only), Restricted for Members Defined Contributions - allotted enterprise fund, it is necessary to debit cash and accumulated The balance of this GL code represents the outstanding principal of bonds not classified under any of the other bond payable general ledger accounts due beyond one year. of accounts receivable, they are to be recorded and reported separately in This GL code is used to record FTEs disbursed from July 1 to June 30. The balance of this GL code represents the portion of fund balance that cannot be spent because consumable inventories do not represent available spendable resources even though they are a component of fund balance. #2). To set up Billing charge codes, use the Charge Code (BI_CHARGE) component. When you export a trial balance you will see this code instead of the Brightpearl code. The balance of this account represents the long-term portion of amounts for which the asset recognition criteria have been met, but for which the earnings process is not complete. When invoicing sales orders the product sales account is used for recording the revenue or income - unless overridden by the customer or user directly on the sale.
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